We’re looking for an energetic Office Administrator to keep our workplace running smoothly while helping shape a positive and engaging company culture. You’ll manage daily office operations, support internal activities, and share our stories through internal communications and the company fanpage. Working English is required for interacting with international guests and understanding internal materials.

Office & Workplace Operations

• Greet visitors, manage incoming calls, and support guests during office visits.
• Ensure the office environment is clean, organized, and professional.
• Oversee supplies procurement and inventory (stationery, pantry supplies, office assets).
• Coordinate vendor services (maintenance, utilities, facilities) and manage related payments.
• Track, maintain, and organize office equipment and assets.
• Assist employees with travel logistics and office-related support where needed.

Internal Culture & Events

• Plan and execute internal events such as Company Trip, Happy Lunch (twice a month), training sessions, Year-End Party (YEP), and other engagement activities.
• Coordinate logistics, vendors, budgets, and timelines to ensure smooth and high-quality event delivery.

Internal Communications & Fanpage Management

• Draft and publish engaging posts on the company’s fanpage to showcase internal activities and culture.
• Capture photos and relevant content from events and workplace highlights.
• Work closely with HR and other team members to ensure communications reflect Astraler’s brand and values.

Reporting & Ad Hoc Support

• Prepare regular reports on office operations, events, and key issues to the HR Manager.
• Provide support for miscellaneous tasks and initiatives focused on improving workplace experience (up to ~10% of duties).

• At least 1 year of experience in administrative, office operations, or similar roles.
• Working proficiency in English (written and spoken), able to communicate with foreign guests and understand internal documentation.
• Strong written communication skills, especially for internal announcements and company fanpage content.
• Proficient in Microsoft Office Suite and Google Workspace.
• Familiarity with Canva or similar tools for basic content creation.
• Comfortable using AI tools (e.g., ChatGPT or similar) to enhance productivity and streamline repetitive tasks.
• Highly organized, detail-oriented, and able to manage multiple tasks with a strong sense of ownership.
• Strong interpersonal skills and ability to build positive working relationships with colleagues and external vendors.